Many companies store such documentation in a corporate binder. Keep the binder in a safe space (even if it just collects dust) (). It’s one of the first things that will be requested should you want to sell your company or be involved in an audit or lawsuit. Freelance Contributor Nellie Akalp is a passionate entrepreneur, small business expert, professional speaker, author and mother of four.
Storing tax records: How long is long enough? April 15 has come and gone and another year of tax forms and shoeboxes full of receipts is behind us. But what should be done with those documents after your check or refund request is in the mail? Federal law requires you to maintain copies of your tax returns and supporting documents for three years (Central Jersey Tax Services, Income Tax Preparation ...).
However, if the IRS believes you have significantly underreported your income (by 25 percent or more), it may go back six years in an audit. If there is any indication of fraud, or you do not file a return, no period of limitation exists. To be safe, use the following guidelines. .
Voucher Register, Schedules Business Records To Keep Forever While federal guidelines do not require you to keep tax records "forever," in many cases there will be other reasons you'll want to retain these documents indefinitely. Audit Reports from CPAs/Accountants Cancelled Checks for Important Payments (especially tax payments) Cash Books, Charts of Accounts Contracts, Leases Currently in Effect Corporate Documents (incorporation, charter, by-laws, etc.) Documents substantiating fixed asset additions Deeds Depreciation Schedules Financial Statements (Year End) General and Private Ledgers, Year End Trial Balances Insurance Records, Current Accident Reports, Claims, Policies Investment Trade Confirmations IRS Revenue Agent Reports Journals Legal Records, Correspondence and Other Important Matters Minutes Books of Directors and Stockholders Mortgages, Bills of Sale Property Appraisals by Outside Appraisers Property Records Retirement and Pension Records Tax Returns and Worksheets Trademark and Patent Registrations Personal Documents To Keep For One Year While it's important to keep year-end mutual fund and IRA contribution statements forever, you don't have to save monthly and quarterly statements once the year-end statement has arrived.
Form W-2s can provide proof of income if your Social Security benefits are less than what they should be. ." Organizing and saving information throughout the year will cut tax return preparation time and can even save you money. Save any information related to: Income from wages, dividends, interest or business: Forms W-2, 1099, and K-1, bank statements, brokerage statements Deductions and credits (child care expenses, medical and dental expenses, business use of home, charitable gifts, vehicle sales tax, alimony): Receipts, invoices, mileage logs, bank or credit card statements, canceled checks Home and property: Closing statements, invoices, proof of payment, insurance records, receipts for improvements Investments: Forms 1099 and 2439, brokerage statements, mutual fund statements While you don't need a fancy or high-tech organizing system, you do need to keep the information in a secure place.